Administrative Assistant (Part Time)

Job Title: Part-Time Administrative Assistant – Veterinary Hospital (Day Shift)

Love organization and animals? We’re looking for you!
Join a team that saves lives every day.

About Us:
At Northeast Indiana Veterinary Emergency & Specialty Hospital (NIVES), we’ve been providing advanced, compassionate care to pets and their families since 2004. What began as a small local clinic in 1967 has grown into one of the largest small animal emergency and specialty hospitals in Indiana — and the only veterinary hospital in the state certified as a Level II Critical Care Facility.

Our hospital is home to an incredible team of emergency doctors, board-certified specialists, and support staff who share a mission: delivering the highest standard of care to every patient, every time.

Position Summary:
We’re looking for a detail-oriented, dependable Administrative Assistant (Part-Time, Day Shift) to support our leadership team and help keep our fast-paced hospital running smoothly.

Responsibilities:

• Assist the Hospital Director, Medical Director, and other leaders with daily operational and administrative projects

• Support purchasing and inventory processes — from placing orders to tracking deliveries

• Help with accounts payable, invoice processing, and expense tracking

• Prepare reports, spreadsheets, and presentations to support hospital initiatives

• Coordinate communications, meetings, and scheduling across departments

• Jump in on special projects and hospital events as needed

Qualifications:

• Strong attention to detail and organizational skills

• Comfort with multitasking in a dynamic, team-centered environment

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Excellent written and verbal communication skills

• Prior administrative experience (veterinary or medical setting a plus)

Why You’ll Love Working Here:

• Be part of a collaborative team that values professionalism, compassion, and growth

• Support dedicated, life-saving professionals who make a difference every day

• Contribute to meaningful work that supports patients, clients, and care teams in critical moments

Schedule: Part-time, day shift (specific hours to be determined)
Location: Fort Wayne, IN

Physical & Work Environment Requirements:
This role involves periods of standing, sitting, walking, and using a computer. It also requires good hand-eye coordination, arm-hand-finger dexterity, and visual acuity for data entry and document preparation. Occasionally, you may need to lift or move up to 50 lbs (assistance available as needed).
The work environment includes interaction with animals, medical equipment, and moderate noise levels. Reasonable accommodations are available.

Ready to make an impact?
If you thrive in a fast-paced environment and love being part of a team that truly makes a difference, we’d love to meet you.

Apply today and help us deliver the best care when pets need it most.