Veterinary Charge Capture Specialist / Pharmacy Technician

Vista Veterinary Specialists | Full-Time | Monday–Friday
$21.00–$27.00 per hour, depending on experience

At least one year of veterinary hospital experience is required. This hybrid role combines veterinary pharmacy operations with charge capture. You’ll review patient records, understand the treatments and services performed, and make sure they’re accurately reflected on the client’s invoice.

If you’re a California Registered Veterinary Technician (RVT) or a Veterinary Assistant with a California Veterinary Assistant Controlled Substance Permit (VACSP) who enjoys working with medications, reviewing medical records, and helping clients understand treatment costs, we’d love to hear from you.

What You’ll Do

Veterinary Pharmacy and Medication Management

• Prepare, label, dispense, and distribute medications under appropriate veterinary supervision.
• Perform medication calculations and maintain accurate medication logs, controlled substance records, and required pharmacy documentation.
• Monitor inventory, expiration dates, storage conditions, and stock levels. Help order, receive, stock, and organize medications and supplies.
• Coordinate prescription and medication requests with clients and outside pharmacies. Refer clinical questions to the veterinarian.
• Share veterinarian-approved medication instructions and support discharge communication within your authorized scope.
• Keep the pharmacy clean, organized, and compliant with applicable requirements.

Charge Capture and Billing Accuracy

• Review medical records, treatment sheets, and invoices to verify that medications, procedures, and services provided are accurately billed.
• Identify missing, duplicate, or incorrect charges, coordinate corrections with the hospital team, and apply approved discounts when authorized.
• Work with veterinarians, technicians, and client service teams to clarify treatment plans and related charges.
• Help keep treatment estimates accurate, communicate cost updates, and answer client billing questions with professionalism and empathy.
• Support consistent documentation and identify ways to improve billing accuracy and pharmacy workflows.

Qualifications

Required

• At least one year of work experience in a veterinary hospital.
• Active California RVT license or valid California Veterinary Assistant Controlled Substance Permit (VACSP), as applicable to assigned duties.
• Ability to read veterinary medical records and identify the treatments, medications, procedures, and services provided.
• Strong attention to detail when handling medications, medical records, and financial information.
• Strong organizational, time management, and written and verbal communication skills.
• Ability to work independently, manage competing priorities, and collaborate across hospital teams.
• Comfort discussing treatment estimates and costs with clients.
• Proficiency with electronic medical records, data entry, Microsoft Word, Outlook, and basic Excel.

Preferred

• Experience in veterinary pharmacy, medication inventory, or charge capture.
• Experience with ezyVet or veterinary inventory management systems.
• Familiarity with CURES reporting and controlled substance documentation.
• Experience in a specialty or emergency veterinary hospital.

Benefits

Eligible full-time employees receive medical, dental, vision, life, and disability insurance, a 401(k) plan, a Flexible Spending Account, an Employee Assistance Program, and paid vacation and sick time.

Additional benefits include a continuing education allowance, VetBloom access with RACE-approved courses, RVT license reimbursement where applicable, Veterinary Technician Specialist (VTS) mentorship, an annual uniform allowance, employee pet discounts, wellness programs, and opportunities for career advancement.

About Ethos Veterinary Health

Ethos Veterinary Health, part of the NVA Group, is a network of specialty and emergency veterinary hospitals. At Vista Veterinary Specialists, you’ll work alongside veterinary professionals who share their expertise and support each other’s clinical and professional growth.

Apply today to join Vista Veterinary Specialists.

Ethos Veterinary Health is an Equal Opportunity Employer. Employment decisions are based on qualifications, competence, merit, and business need.